Can I exhibit if I am not an AFRDS member?
The AFRDS Conference & Expo is a Members Only event. You must be a Supplier or Affiliate member to exhibit. Please click here for information on membership or contact AFRDS headquarters at firstname.lastname@example.org.
What are the booth costs and what do I get?
Standard booths are 8x10 and cost $1050 (costs increase by $100 after November 2, 2018). Premium spaces are available for additional fees. Booth fee covers:
- Two complimentary badge registrations per 8x10 booth purchased
- Side dividers and backwalls (the 2019 Expo hall colors are Gold and White)
- 7”x44” exhibitor identification sign
- UP to four draped tables & four covered single-step risers
- One chair and one wastebasket per 8’x10’ booth
- One wastebasket
- A listing of your product and services in the Expo Program
- An electronic attendee list distributed following the Expo
- Daily aisle cleaning services (personal booth vacuuming must be ordered through the Exhibitor Services provider)
What premium booths are available?
In-line Corner booths- these booths are exposed to the aisles on two sides and cost an additional $100 ($1,150)
End-Cap Booths- these booths are exposed to the aisle on three-sides and costs $2300
Island Booths- Occupies all space from end-cap to end-cap and are an additional $100 per each 8x10 ($1050 + $100 each 8x10) booth space occupied by the island.
What booth can I get?
AFRDS booth assignments are made on a priority based system to reward those Suppliers with the longest history of supporting AFRDS. Suppliers are awarded one point for every AFRDS event at which they have contracted for exhibit space.
When completing your booth registration you will provide up to six options of booth placement. After the early-bird deadline for booth registration has passed AFRDS begins booth assignments. The AFRDS Conference & Expo committee makes every effort possible to get you in or near your requested space.
What day is exhibitor set-up?
Exhibitor set-up is Tuesday, January 15, 2018 from 8 a.m. – 8 p.m.
The full Conference & Expo schedule is available here.
How do I order...?
Most booth needs are included with your booth, for additional needs, including labor, furniture, pre-Expo a daily booth cleaning, trash pickup, and refrigeration/frozen storage, exhibitors should contact Las Vegas Expo (702/248-6200). These services will be available for order online. You will be notified by email from Las Vegas Expo when these order forms are available (usually in October, and booths are assigned in the first half of November).
Booth catering, electrical, plumbing, telephone lines, computer lines, and equipment and Internet connectivity are exclusive services provided by Planet Hollywood and its vendors. You will receive order forms for these services (and they will be available online) in your exhibitor services packet. Your will be notified by email from Las Vegas Expo when these order forms are available (usually in October, and booths are assigned in the first half of November).
What are the costs for Drayage and Other Services?
Please refer to the Exhibitor Prospectus, Rules, and Regulations for information regarding drayage, refrigerated/frozen storage and shipping.